Meeting Details

Meeting Agenda and Notes

Thursday, Sept 29
Meeting #1 - Katelyn Sussli (leader)
2:45 - 4:15
Room 309B

Theme: Getting Started

1. Snacks - will start in the hall - you can get your snack and come in to the room
2. Attendance - Check in with Ashley Keppler when you arrive (many were absent due to retreats and sports)
3. Starfire girls arrived - Only 3 were there
4. Nametag activity - everyone created a nametag
5. Intro members - MND students and Starfire girls
6. Intro Leaders - Exec Board and Small Group Leaders
7. Expectations - come to meetings on time, late start meetings gives you a chance to go to other clubs, stay until the end of the meeting
8. Format - nametags, introduce small groups and leaders, voting points for attendance/participation, bonus points each meeting by group leaders
9. Meeting Calendar - On Website - it is your responsibility to keep track of meetings and communicate with your small group leader
10. Overview of the Program this year - Connection to Magnified Giving
11. Small Groups - explain "theme" for this year - ART - Visual, Music, Theatre, Dance, etc...
12. Donation vs. Investment Activity (10 mins)

Wednesday, Oct 5
Meeting #2 - Shae Douglass (leader)
 3:00 - 4:30
Room 309B

1. Snacks - will start in the hall - you can get your snack and come in to the room
2. Attendance - Check in with Ashley Keppler when you arrive
3. Starfire girls arrive
4. Quick intros / review of last week
5. Review Theme - Art
6. Roger Grein - 10 minutes (first part of his story)
7. Philanthropy Lesson and Activities (Powerpoint)

Theme: The Basics - Topics to Cover in Presentation
- What is Philanthropy?
- Who are Philanthropists?
- What are social needs?
- What are non-profit agencies?
- What is a 501(c)3?
- How do non-profits get their money?
- How do they spend their money?
- What are foundations?  How do they operate?  Family Foundation
- How do organizations and foundations communicate with each other?

Art Programs - visual arts, music, theatre, dance
Give examples: 
T--shirt design request
 

Wednesday, Oct 19
Meeting #3 - Erin Grinsted (leader)
3:00 - 4:30
Room 309B

Theme: Agency Research
** Need Tablet Cart **

1. Snacks
2. Prayer
3. Attendance
4. Overview of the meeting
5. Guest Speaker: Jan Brown Checco - Local Artist
6. RFP and Cover Letter Overview
7. -- Explain what Cover Letter and RFP - show from MG website
8. -- Explain how the letters need to go out by early Nov to make it back by our Dec meeting
9. Group Activity - Agency Research
10. -- Update on Last Week's Activity
11. -- Task: Identify 10 - 15 more non-profits you'd like to contact
12. -- Fill out Paper and submit to the leaders
13. -- Off-Limit Agencies - show webpage
14. -- Magnified Giving's Website Links
15. Leaders will determine which agencies your group will get to contact
16. Letters and RFPs will be mailed at the Group Leader meeting on Tuesday, Nov. 1 (help needed)
17. -- Explain how the letters need to go out by early Nov, but we don't meet until Nov. 16

Tuesday, Nov 4 (Leaders only)
Leadership Meeting - Purpose:  To Print Cover Letters and RFPs, address envelopes, and send 

1. Finalized Lists of Agencies for each group (Grinsted)
2. Created RFPs and cover letters.  Sent to Agencies.
3. RFPs:                   Anderson      Damon      Day      Harmon      Johns-Baur      Ray      Williams
4. Cover Letters:   Anderson      Damon      Day      Harmon      Johns-Baur      Ray      Williams     
5. Letters Sent:  All letters were sent by Friday, November 4th. 
6. --- Click HERE to see images of all of the envelopes.

Wednesday, Nov 16
Meeting #4 - Ashley Keppler  (leader)
3:00 - 4:30
Room 309B

Theme: Follow up with RFP process

1. Snacks
2. Prayer
3. Attendance
4. Announcements:
5. --- Starfire - Solidify rides home for the girls
6. --- T-Shirt Update
7. --- JustJava Update
8. --- Magnified Giving Update
9. Update on RFPs
10. --- Show sample cover letter (on Smartboard)
11. --- Show RFP detail (on Smartboard)
12. Review RFPs received
13. Phone calls to verify receipt of RFP / answer questions - go over script
14. Email Cover Letter and RFP to those agencies that request them
15. --- Reiterate deadline - Monday, December 5 - 3:00 PM

Wednesday, Nov 30
Meeting #5 - Laura Hendrixson (leader)
3:00 - 4:30
Room 309B then Courtyard

Theme: Check in with RFPs received and Art Project

1. Snacks
2. Prayer
3. Attendance
4. Announcements:
5. --- New members
6. --- Starfire - Solidify rides home for the girls
7. --- T-Shirt Update
8. --- JustJava Update
9. --- Magnified Giving Update
10. --- Next meeting - Next Wednesday
11. Update on RFPs
12. Review RFPs received
13. Art Project - MND and Starfire

Wednesday, Dec 7
Meeting #6 - Ashley Keppler (leader)
2:15 - 4:15
Room 309B

Theme: Review RFPs to find Art programs that excite!

1. Snacks
2. Prayer
3. Attendance
4. Announcements:
5. --- New members
6. --- Starfire - Solidify rides home for the girls
7. --- Magnified Giving Update
8. Review RFPs
9. --- Explain the process
10. Next Steps
11. --- Your agencies to visit will be emailed/posted to website

Wednesday, Jan 4
Meeting #7 - Katelyn Sussli (leader)
2:15 - 4:15
Room 309B

Agenda

1. Snacks
2. Attendance - Check in with Ashley Keppler when you arrive / get nametag
3. Prayer
4. Welcome New Members
5. --- Allie Deuel (Abbie's group) and Merdith Kimmel (Caroline's group)
6. Attendance Update – Ashley Keppler
7. T-Shirt Update - Erin Grinsted (pass out form)
8. Schedule for 2nd semester - TF
9. Rejection Letters– Exec Board will take care of this
10. Acceptance Calls / Set up Site Visit
11. --- We have one site visit day - Jan 25
12. --- Find two more possible dates
13. --- Discuss Starfire role
14. --- Report visit dates to Laura Hendrixson
15. Site Visits- tips to a successful visit / Exec Board would like to participate
16. Reporting - leaders will receive an email with tips and follow up information.
17. Next Meeting: Jan 25 - check in room 309B before you leave for your site visit